From invoice PDF to payment execution — ro1.ai automates the full Oracle AP cycle with federal compliance built in.
▶ User:
Uploads invoice_Lockheed_FY26_INV0034.pdf + "Process this invoice against PO DHS-PO-2026-0891"
// Agent Actions
1 Extracts invoice number, date, line items, amounts, and vendor TIN from PDF using document intelligence
2 Executes 3-way match: invoice vs. PO vs. receiving report in Oracle Purchasing
3 Validates Prompt Payment Act due date and applies DHS payment terms
🔗 Oracle Action:
Creates Oracle AP invoice, posts USSGL 2110/6100 entries via Subledger Accounting, schedules payment per Prompt Payment due date
✅
Invoice in Oracle, matched, and payment scheduled in 3 minutes — USSGL entries posted, Prompt Payment Act date set, invoice available for payment run.
▶ User:
"Process IPAC bill from DoD — $485,000 for Q2 FY2026 shared services, ALC 21-000001"
// Agent Actions
1 Validates DoD ALC and BETC against Treasury CARS trading partner master data
2 Matches IPAC bill to existing inter-agency agreement obligation in Oracle AP/CLM
3 Generates USSGL 4511 (Budget Authority Utilized) and 2120 (Intragovernmental Payable) entries
🔗 Oracle Action:
Creates Oracle AP IPAC invoice, posts intragovernmental USSGL journal entries via SLA, sends IPAC acceptance confirmation to Treasury CARS
✅
IPAC bill posted with USSGL-compliant entries in 8 minutes — intragovernmental payable recorded, fund balance decremented, Treasury confirmation sent.
▶ User:
Uploads W-9 PDF + "Set up Acme Defense LLC as a new vendor — SAM.gov registered, EFT payment"
// Agent Actions
1 Extracts legal name, TIN, DUNS/UEI, and business address from W-9 document
2 Validates SAM.gov registration status and active exclusion check (EPLS/System for Award Management)
3 Configures EFT banking details and 1099 reporting classification per IRS requirements
🔗 Oracle Action:
Creates Oracle Supplier record with UEI/DUNS, banking details, 1099 flag, payment terms, and SAM.gov validation status
✅
Vendor active in Oracle in 12 minutes — SAM.gov validated, EFT configured, 1099 flag set, available for purchase orders and invoice processing.
▶ User:
"Run month-end payment batch for all approved AP invoices due through March 31, 2026 — DHS payment terms"
// Agent Actions
1 Selects all invoices approved and due by payment date across all DHS vendor accounts
2 Applies Prompt Payment Act discount calculations and DFA/Fiscal Service payment rules
3 Groups payments by EFT vs. check, validates banking details, generates payment batch
🔗 Oracle Action:
Runs Oracle AP Payment Batch via API, creates payment documents, posts USSGL 2110 clearing entries, generates Fiscal Service EFT file
✅
Month-end payment batch executed in 20 minutes — all approved invoices paid, Prompt Payment discounts captured, EFT file transmitted to Fiscal Service.
▶ User:
"Invoice INV-0089 is on hold — quantity mismatch. Diagnose and resolve."
// Agent Actions
1 Queries Oracle AP for invoice hold reason and compares invoice quantity to PO and receiving report
2 Identifies that receiving report shows 45 units vs invoice billing for 50 units — 5-unit variance
3 Presents resolution options: partial payment (45 units), request corrected invoice, or adjust receiving
🔗 Oracle Action:
Releases invoice hold, adjusts invoice to matched quantity, posts partial payment authorization in Oracle AP, notifies vendor via workflow
✅
Exception resolved and invoice cleared for payment in 5 minutes — variance documented, partial payment authorized, vendor notification sent, audit trail complete.
▶ User:
"Run September 30 year-end AP accruals — identify all goods/services received but not yet invoiced"
// Agent Actions
1 Queries Oracle Purchasing for all receiving transactions with no matching AP invoice as of Sept 30
2 Estimates accrual amounts from PO price × received-not-invoiced quantity
3 Applies USSGL 2113 (Accounts Payable — Accrued) accounting treatment per FASAB Standard 1
🔗 Oracle Action:
Creates Oracle AP accrual journal entries for all uninvoiced receipts, posts USSGL 2113 via Subledger Accounting, generates year-end accrual register
✅
Year-end accruals posted in 1 hour — all uninvoiced goods/services accrued, USSGL entries correct, accrual register ready for financial statement audit.